Octabiz · Book a demo

Octabiz vs Square Appointments

Square Appointments is an easy booking tool with a free plan, card payments and invoices from Square. Octabiz adds delivery routes, business email, a shared inbox for WhatsApp and an AI assistant.

Checked against Square's Appointments pricing and features pages · Oct 3, 2026

Octabiz includes 15 of 15 features. Square Appointments includes 12 of 15.

Which one fits you?

Choose Octabiz if

Square Appointments may suit you if

What comes in the box

Octabiz and Square Appointments feature by feature
FeatureOctabizSquare Appointments
Getting booked
Online booking pageIncluded: Your own link, embed or QR codeIncluded: Free booking site and integrations
Clients reschedule or cancel themselvesIncluded: From the link in their emailIncluded: Clients can confirm, change or cancel
Payment or deposit when bookingIncluded: Card payment through StripeIncluded: Deposits and prepayment
Email confirmations and remindersIncluded: Sent for youIncluded: Email and text reminders
Running the schedule
Google and Outlook calendar syncIncluded: Two-way, with Meet linksBasic: Google Calendar only
Team scheduling and round robinIncluded: Share bookings across staffIncluded: Multi-staff booking on paid plans
Hours, buffers and days offIncluded: Per service and per personIncluded: Processing time and blocked time
Group classes with capacityIncluded: Recurring classes and instructorsIncluded: Classes on Plus and Premium
Class check-in and attendanceIncluded: Mark who cameBasic: Packages redeemed at checkout
Getting paid
Memberships and class passesIncluded: Credits and expiry, set by staffIncluded: Packages; memberships as subscriptions
Invoices and estimatesIncluded: Linked to clients and paymentsIncluded: Square Invoices and estimates
Running the business
Client records with every bookingIncluded: One record per clientIncluded: Customer directory with history
Text, WhatsApp and email in one placeIncluded: One inbox for client messagesBasic: Text and email; no WhatsApp
Online storeIncluded: OctaShopIncluded: Square Online
ReportsIncluded: Bookings, revenue and moreIncluded: Sales and team reports

Included: comes with the plan · Basic: a simpler version · Needs an app: add a separate app or plugin · Paid extra: costs more on top · Not included: use a different service

Square Appointments covers the same ground

Each extra tool is another login, another bill and another place your customer's details live.

With Octabiz: one login for the booking page, online payments, reminders, calendar sync, class scheduling, memberships, invoicing and client records.

Moving from Square Appointments? We do it for you.

  1. We copy everything. Clients, services and upcoming bookings come over from Square Appointments.
  2. You check it. Look through your schedule and booking page before clients see it.
  3. We switch you over. Clients book with Octabiz from your own link. Nothing is missed.

Questions about Octabiz and Square Appointments

Can I move from Square Appointments to Octabiz?

Yes. We copy your clients, services and upcoming appointments, then switch your booking link over.

Will my upcoming appointments carry over?

Yes. We bring your future bookings across, and your Square calendar keeps working until Octabiz is ready.

Can I message clients on WhatsApp too?

Yes. Octabiz puts texts, WhatsApp and email for every client into one shared team inbox.

Do I need separate apps for delivery or email?

No. Delivery routes with a driver app and business email at your own domain come in the one Octabiz plan.

More comparisons

Everything Square Appointments does for your bookings, plus the rest of your business.

Book a demo · Move me from Square Appointments