Octabiz · Book a demo

Octabiz vs Vagaro

Vagaro is a strong booking tool for salons, spas and studios, with a client marketplace, classes and memberships. Octabiz adds an online store, delivery, estimates and business email in one plan.

Checked against Vagaro's pricing page and help center · Oct 3, 2026

Octabiz includes 15 of 15 features. Vagaro includes 10 of 15.

Which one fits you?

Choose Octabiz if

Vagaro may suit you if

What comes in the box

Octabiz and Vagaro feature by feature
FeatureOctabizVagaro
Getting booked
Online booking pageIncluded: Your own link, embed or QR codeIncluded: Vagaro, Instagram, Facebook, Apple Maps
Clients reschedule or cancel themselvesIncluded: From the link in their emailIncluded: If you allow it in settings
Payment or deposit when bookingIncluded: Card payment through StripeIncluded: Deposits and prepayment
Email confirmations and remindersIncluded: Sent for youIncluded: Unlimited email and text reminders
Running the schedule
Google and Outlook calendar syncIncluded: Two-way, with Meet linksBasic: Google Calendar only
Team scheduling and round robinIncluded: Share bookings across staffIncluded: Calendars for each employee
Hours, buffers and days offIncluded: Per service and per personIncluded: Processing time and personal tasks
Group classes with capacityIncluded: Recurring classes and instructorsIncluded: Classes with capacity and waitlist
Class check-in and attendanceIncluded: Mark who cameBasic: Check-In App is a paid extra
Getting paid
Memberships and class passesIncluded: Credits and expiry, set by staffIncluded: Memberships and packages
Invoices and estimatesIncluded: Linked to clients and paymentsBasic: Invoices; no estimates
Running the business
Client records with every bookingIncluded: One record per clientIncluded: Profiles, forms and SOAP notes
Text, WhatsApp and email in one placeIncluded: One inbox for client messagesBasic: Connect chat; text marketing extra
Online storeIncluded: OctaShopPaid extra: Online Shopping Cart add-on
ReportsIncluded: Bookings, revenue and moreIncluded: Advanced reporting

Included: comes with the plan · Basic: a simpler version · Needs an app: add a separate app or plugin · Paid extra: costs more on top · Not included: use a different service

To run the whole business on Vagaro, you'd add 1 more tools

Each extra tool is another login, another bill and another place your customer's details live.

With Octabiz: one login for the booking page, online payments, reminders, calendar sync, class scheduling, memberships, invoicing and client records.

Moving from Vagaro? We do it for you.

  1. We copy everything. Clients, services and upcoming bookings come over from Vagaro.
  2. You check it. Look through your schedule and booking page before clients see it.
  3. We switch you over. Clients book with Octabiz from your own link. Nothing is missed.

Questions about Octabiz and Vagaro

Can I move from Vagaro to Octabiz?

Yes. We copy your clients, services, memberships and upcoming appointments, then switch your booking link over.

Will clients miss any bookings during the switch?

No. Vagaro keeps taking bookings until Octabiz is ready, so there is no gap for clients.

Do I pay extra for an online store or messaging?

No. The online store and one shared inbox for texts, WhatsApp and email are part of the one Octabiz plan.

Can I keep my own web address?

Yes. Your booking page and store run on your own domain, and we help you connect it.

More comparisons

Everything Vagaro does for your bookings, plus the rest of your business.

Book a demo · Move me from Vagaro